Administrative Assistant, Technical Operations
Employer: Entertainment Industry Employer
Location: Los Angeles, CA
Job ID: 62009
Job Description:
- Organize / book travel arrangements, handle expense reports and provide administrative support for department executives.
- Manage executive calendars where applicable; schedule meetings; book conference rooms; assist in coordinating department functions
- Administrative support including answering phones, shipping, faxing, copying, filing, pick up and delivery of expense and payroll checks, managing / purchasing of department's office supplies and managing of petty cash
- Ensure delivery of department mail and periodicals
- Processing of department invoices including proper coding, obtaining signatures and submission to AP.
- Create, submit and track purchase orders for Engineering Department. Includes follow through to ensure receipt of orders and status of deliveries
- Update and manage department spreadsheets including reoccurring monthly contracted invoices and support contracts.
- Assist in creating and revising PowerPoint presentations, intranet project pages and other departmental documentation.
- Other special projects as needed.
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