Development Associate- Music
Employer: Entertainment Industry Employer
Location: Yarmouth Port, MA
Job ID: 61902
Job Description:
The Cape Cod Symphony and Conservatory of Music & Arts (CCSCMA) combines one of the largest professional orchestras in Massachusetts, the Cape Cod Symphony Orchestra, with two Cape Cod Conservatory campuses, all located on beautiful Cape Cod. With a dedication to excellence in performance and repertoire, the Cape Cod Symphony Orchestra strives to enrich and enhance the lives of residents and visitors through the gift of brilliantly and passionately played music. The Cape Cod Conservatory of Music & Arts has been a vibrant part of the Cape Cod community for more than half a century, offering instruction in all major instrument groups, vocal instruction and classes in art, dance, drama and photography.
We have experienced tremendous growth recently and are seeking a dedicated and personable individual with a strong work ethic to join our Development team. The Development Associate is an exciting opportunity for a bright, self-motivated, detail oriented, and well-organized individual. This position provides an important role in implementing the CCSO's fundraising strategies within a dynamic development program. The Development Associate reports to the Director of Development.
The CCSCMA provides opportunities for professional growth as well as exposure to all areas within the operation of the organization.
The primary responsibilities of the Development Associate are the timely and efficient processing of donations and acknowledgement letters. The following duties are critical to the position:
Enter all gifts into the Raiser's Edge donor database accurately
Generate donation reports and reconcile with QuickBooks
Generate and print acknowledgement letters for donations
Database Management
Ensure donor database is current and donor records are updated and accurate
Generate reports necessary to assist in tracking fundraising performance and progress in prospect cultivation and solicitation
Serve as Raiser's Edge donor database administrator (review attribute tables, gift tables, other fields, giving levels, system options, and user options and adjust as needed; manage access, passwords, and data; serve as point person for questions and support)
Maintain integrity of system and ensure that it is being utilized in an efficient and effective manner
Produce daily, weekly, monthly, quarterly and annual reports as needed and requested to monitor progress of all tracked funds
Run reports and execute queries from the database to fulfill mailing requests and data reports for Development, Marketing, and other departments
Create and maintain accuracy of donor acknowledgment lists for publications
Prepare mailing lists for Annual Fund direct mail appeals
Help ensure the fulfillment of donor benefits
Assist with coordination of future data conversions/upgrades as needed
Financial
Reconcile all records with QuickBooks
Track outstanding annual and campaign pledges and monitor pledge payment activity and reminders
Generate donation reports and reconcile with QuickBooks
Administrative
Perform administrative tasks including word processing, responding to telephone and email communications, interacting with patrons, donors and Trustees
Perform administrative support including dissemination of information, planning and scheduling meetings, and performing other tasks as needed
Assist with production of fundraising solicitation appeal mailings
Assist with special events as needed
Attend staff and committee meetings as necessary
Assist with CCSO Trustee & volunteer relations
Professional Development
Keep Director of Development informed of progress, conflicts, or competing demands of normal duties
Attend training to expand knowledge of best practices in fundraising and database management
Seek out professional mentoring opportunities with local organizations
Other Duties
Assist at all CCSO performances
Other duties as requested
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